Administrator / Executive Director
Summary
The Executive Director oversees all operations of the Assisted Living Residence and/or Residential Care Facility, if applicable, Senior Retirement Communities or In-Home Agency. He/she must create a clean and comfortable environment that meets the needs of the residents. This will be accomplished by performing the following duties personally or through subordinate supervisors.
Qualifications
To perform this job successfully, an individual must be able to perform each Essential Duty satisfactorily and fulfill state requirements that are applicable. The employee shall have sufficient communication and language skills to enable them to perform their duties and interact effectively with residents and staff. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Responsibilities
- Discuss with potential resident/client terms and conditions for providing facility and/or agency services and associated costs for those services.
- Assessing the needs of all residents, developing and implementing the overall care plan and ensuring that each resident’s personal care needs are met. Work with residents, families and friends and staff to admit, discharge and handle the day to day needs of the residents.
- Prepare lease, rental agreement, and/or service agreement for residents/clients. Collect rents and other applicable fees.
- Assist with eviction of tenants in compliance with Department of Human Services.
- Oversee the collection and recording of resident expenses. Send resident expenses to the central office for billing and record keeping.
- Directs preparation of financial statements and reports on status of properties such as occupancy rates and date of expiration of leases.
- Arrange for alterations to, or maintenance of, property as specified in management services or resident/client Lease agreement.
- Prepare periodic inventory of building contents and property condition.
- Assess the property for proposed capital expenditures and submits bids to central office.
- Assist the VP of Operations in developing annual operating budgets.
- Ensure that adequate supplies are available. Review all purchases by departments to ensure that company purchase procedures and budgets are being followed.
- Employs, or contracts, for services from security, maintenance, and grounds keeping businesses.
- Responsible for hiring and staffing the facility 24 hours a day, 7 days a week.
- Coordinate and oversee the orientation and training of new employees. Ensure that all staff members are familiar with their duties and are following prescribed programs.
- Coordinates interdepartmental teamwork.
- Review and approve all schedules, ensuring that there are adequate staffing patterns to meet resident needs; in some cases the manager will also need to set up the schedules.
- Conduct staff meetings as needed
- Encourage and provide opportunity for employee cross-training and staff development.
- Perform employee annual evaluations and make recommendations for annual payroll increases to VP of Operations.
- Follow the company medication program for each resident who requires assistance with medication; pass medications as prescribed by the attending physician.
- Occasional travel is required.
- Ensure that facility policies and procedures are followed.
- Develop, implement and maintain a marketing program.
- Develop and assist with family and community involvement.
Legal Requirements
Employees in this position must successfully pass all governmental and corporate required background investigations, such as, but not limited to, state required criminal history clearance investigations.
